AP & Credit Card Manager

AP & Credit Card Manager

Location

Columbia, MO (On-site)

Position Summary

The Premiere Group is seeking a highly skilled, process-oriented Manager to lead its high-volume transactional operations, focusing on Accounts Payable and Corporate Credit Card Administration. This role is responsible for the integrity, efficiency, and scalability of these functions across a diverse portfolio of entities (including Commercial Real Estate, Equipment Rental, Technology, Construction, and Home Services). The ideal candidate is a hands-on leader who ensures total accuracy and compliance with GAAP, regulatory requirements, and internal financial policies.

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Core Responsibilities

The Manager will oversee all AP and Corporate Card functions, ensuring seamless integration into the month-end close process.

• Operational Leadership & Team Management:
• Serve as the direct manager for the Accounts Payable and Corporate Card functions, providing coaching, performance feedback, and daily operational guidance to staff.
• Partner with leadership and other departments to report on Key Performance Indicators (KPIs) related to spend and operational efficiency.
• AP and Corporate Card Program Management:
• Oversee the end-to-end administration of the corporate credit card program, including enforcing policies, managing the full lifecycle of card accounts (applications, renewals, modifications, and cancellations), and ensuring accurate cardholder information and limits with the provider.
• Ensure AP and credit card platforms are accurately and timely integrated with the accounting system, monitoring sync activity and resolving discrepancies to maintain data integrity.
• Compliance, Auditing, and Process Optimization:
• Serve as the primary owner for optimizing transactional workflows (AP and credit cards) to ensure efficiency, scalability, and adherence to GAAP, regulatory requirements, and internal company policies.
• Execute detailed audit reviews of all corporate and portfolio company credit card usage, including monitoring for prohibited or improper use, addressing suspected policy violations, and managing issues related to personal usage and delinquency.
• Own the annual reporting of vendor spend for 1099 compliance and deliver accurate, timely spend reporting to leadership.
• Financial Closing and Audit Support:
• Meet strict deadlines for month-end close procedures, specifically regarding AP accruals, credit card reconciliations, and ensuring balance sheet integrity.
• Assist in annual financial statement audits and reviews by providing necessary documentation and explanations for transactional activity.
• Cardholder Support and Training:
• Provide exceptional front-line support to cardholders and approvers for transaction-related questions and policy interpretation.
• Develop and deliver initial and ongoing cardholder training and refresher sessions.

Qualifications

All candidates must possess the following minimum qualifications:

• Education & Certification: Bachelor's degree in Accounting is preferred; Master's Degree or CPA is preferred.

• Experience

  5+ years of experience in accounting or finance, including at least 2 years in a managerial role overseeing staff or high-volume transactional departments.
• Technical Expertise:
• In-depth knowledge of Generally Accepted Accounting Principles (GAAP).
• Proficiency with accounting software such as QuickBooks or Sage Intacct.
• Prior experience managing automated AP platforms and corporate credit card programs (e.g., Ramp, Divvy, UMB, or similar) is highly preferred.
• Key Attributes: Proven collaborative leadership style, high integrity and discretion, and exceptional communication skills.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee will be required to sit and work at a desk for long periods of time. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.