16 days ago by Bellows Plumbing, Heating, Cooling & Electrical
Salary negotiable
Novato, CA, US
Full-time
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AI summary
Office Administrator role supporting day-to-day operations for Bellows Plumbing, Heating, Cooling & Electrical, a growing home services company serving the San Francisco Bay Area. You’ll handle admin support, scheduling/job coordination, records, and customer communication in a fast-paced, in-office North Bay team. Standout perks include benefits, 401(k) match, paid time off, and advancement opportunities.
Key skills
Office administrationPhone handling and call routingScheduling and appointment managementJob coordination supportGoogle WorkspaceData entryRecordkeeping in internal systemsCustomer service (phone and email)Cross-department coordinationFile management (digital and physical)
Salary not listed — comparable Office Administrator roles in Novato/North Bay typically pay about $22–$30/hour ($46k–$62k/year), depending on experience.
You'll thrive here if you’re highly organized, detail-oriented, and can juggle priorities in a fast-paced office while communicating professionally with customers and internal teams.
Why apply
Medical, dental, vision benefits
401(k) with company match
Paid vacation and holidays
Bellows Plumbing, Heating, Cooling & Electrical is growing and we’re hiring an experienced in-office (not remote) Office Administrator to join our North Bay team. We serve customers across the San Francisco Bay Area, with work throughout Marin, Sonoma, and Napa counties. This is a steady, full time role with consistent work year round and strong earning potential based on experience.
About the Role
As an Office Administrator at Bellows, you’ll support daily operations by handling administrative tasks, coordinating with internal teams, and ensuring smooth communication across departments. You’ll play a key role in keeping the office organized, efficient, and running smoothly.
This is a great fit for someone who is highly organized, detail oriented, and thrives in a fast paced environment.
What You’ll Do
Provide general administrative support to office and field teams
Answer phones and direct calls appropriately
Manage schedules, appointments, and job coordination support
Maintain and update records in internal systems
Assist with data entry, reporting, and documentation
Support customer communication via phone and email
Coordinate with multiple departments to keep operations running smoothly
Maintain organized digital and physical files
Assist with special projects and team needs as they arise
What We’re Looking For
Previous administrative or office experience required
Strong working knowledge of Google Workspace
Strong organizational skills and attention to detail
Ability to multitask and manage priorities in a fast paced environment
Strong communication skills and professional attitude
Customer service experience preferred
Comfortable learning and using new business software
Reliable, organized, and self motivated
What We Offer
Medical, dental, and vision benefits
401(k) with company match
Paid vacation and holidays
Ongoing training and advancement opportunities
Stable, year round work
Family friendly, team oriented environment
Why Bellows
We’re not a “dead end job.” We’re a growing company where strong installers can build a long term career. If you take pride in your work and want to be part of a solid team, you’ll fit in well here.
