Temporary Administrative Assistant role supporting partners and associates at Hughes Hubbard & Reed LLP, handling legal document production and day-to-day administrative support across multiple practices. You’ll manage calendars, billing/time entry, new matter intake, travel, and high-volume document formatting in a fast-paced law firm environment. Standout perk: hybrid schedule (Mon/Tue remote; Wed–Fri onsite in NYC) with a stated $90k–$95k range.
- Hybrid schedule with NYC office
- Work across varied legal practices
- Exposure to leading legal systems
Administrative Assistant will be required to perform both legal document production and administrative support to partners and associates in varied practices within the Firm.
REPORTING STRUCTURE:
The administrative assistants report directly to the Secretarial and Word Processing Manager.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
• Protect firm and client confidentiality • Heavy maintenance of Outlook Contacts and Calendar • Ability to schedule Microsoft Teams conference calls and meetings internally and externally • Telephone support to paired attorneys • Proactive monitoring and response to senior partner’s incoming mail both electronic and physical • Attorney time entry (3E Workspace) • New business intake (InTapp new matter memos/engagement letter templates) • Client billing (3E Cosine Proforma) • Processing of expense reports and invoices through Chrome River • Travel arrangements both domestic and international • Document production, including, but not limited to, conversions PDF to Word/Word to PDF, formatting (styles in Native Word or Innova Multilevel Styles, document comparisons/redlines, Power Point presentations, etc.)
POSITION SPECIFIC SKILLS AND REQUIREMENTS:
• Solid organizational skills and electronic record-keeping (i-Manage Work) • Strong proofreading skills with attention to detail • Superior soft skills • Effective written and verbal communication • Adaptability and flexibility (accommodate the changing needs of the Firm) • Ability to work well under pressure and meet deadlines in a timely fashion • Strength in problem solving • Strong work ethic • Positive attitude and team player
EDUCATION AND GENERAL REQUIREMENTS:
• Bachelor’s degree, preferred • Proficiency in Word, Excel, Adobe Acrobat and PowerPoint • DeskSite document management, a plus • Preferred experience, 3+ years in legal or professional services
HYBRID SCHEDULE (SUBJECT TO CHANGE):
Monday/Tuesday: remote, Wednesday/Thursday/Friday: in-person/on-site in our New York office; working hours 9:30am-5:30pm plus overtime
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. VEVRAA Federal Contractor.
Salary Range $90,000—$95,000 USD